Exhibitor Information

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Why Should you ENGAGE in Exhibits
at the 2017 Annual Meeting?

Year after year South Central brings together individuals from the blood banking and transfusion medicine industry for the networking and educational event of the year. Lucky for you over half of our attendees are involved in the purchasing process!  Come face-to-face with these decision makers and take advantage of this opportunity to showcase your new or existing products and services.
   
Download Prospectus

EXHIBIT SCHEDULE

IMPORTANT DEADLINES
 
Exhibit Agreement form deadline - March 1, 2017
 
Final program advertising deadline - April 1, 2017
 
Personnel Registration - May 2, 2017

Hotel Booking deadline - April 25, 2017

You may book accommodations at the Hyatt Regency Orlando either online or call reservations at (402) 592-6464 
 
THURSDAY, MAY 25

Exhibitor Set-up        10:00 am - 3:30 pm

Exhibit Hall Opening Reception  4:00 pm - 6:30 pm
 
FRIDAY, MAY 26
 
Exhibit Hall Open   11:15 am - 12:30 pm

President's Awards Luncheon   12:30 pm - 2:30 pm
(Exhibitors are welcome to attend) 

Exhibit Hall Open   4:30 pm - 6:00 pm

SATURDAY, MAY 27
 
Exhibit Hall Open   11:15 am - 1:30 pm


Exhibitor Breakdown   1:30 pm - 5:00 pm


Exhibit Hall Map
COMING SOON
Basic Booth Package
$2,000
At South Central we build
an all-inclusive experience.

  • educational sessions
  • lunch for exhibitor personel
  • basic booth furnishings

 ALL this is included with
your booth!
   
  • 10 X 10 booth furnished with an 8 ft. draped/skirted table, 2 chairs, wastebasket and ID sign 
  • 2 complimentary booth personnel registrations with full access to educational sessions, the SCABB Membership Mixer and the President's Award Luncheon.
  • Pre and post attendee registration lists
  • Complimentary and additional registered personnel are included in meal functions
  • Company listing including 35-word description on the annual meeting mobile app and in the printed final program
Upgraded Booth Space
$1,500
Super-size your exhibit with an additional 10 x 10 booth space and 2 additional booth personnel with full conference access
 
Gold Sponsorships
COMMUNITY OUTREACH
​$7,500
       
Offered for the first time last year, the Community Outreach project was a HUGE success! Attendees were energetic about the opportunity to give back to the community and this was made possible in part by an amazing sponsor. The Community Outreach sponsorship includes:
      
  • Company logo on t-shirts given to Community Outreach attendees.
  • Recognition of sponsorship on Community Outreach transportation.
  • Enhanced recognition of sponsorship in meeting collateral.
  • 4 additional booth personnel registrations.      
ENGAGE PARTY
$7,500
             
Don’t miss the opportunity to sponsor this high energy, networking stoked, social event of the Meeting. The sponsor will hold the majority of the tickets and attendees will be encouraged to visit your booth to obtain a ticket to this exclusive event. The ENGAGE Party sponsorship includes:
      
  • Tickets customized with sponsor logo.
  • Time onstage to welcome attendees to the party!
  • Recognition of sponsorship on meeting collateral. 
  • 4 additional booth personnel registrations.

SECURED BY:
Creative Testing Solutions

SECURED BY:
QualTex Laboratories

GOLD Sponsorships are our highest level sponsorships and give your company maximum presence in front of your audience (booth not included).

Silver Sponsorships​
COMMUNITY OUTREACH
       
Offered for the first time last year, the Community Outreach project was a HUGE success! Attendees were energetic about the opportunity to give back to the community and this was made possible in part by an amazing sponsor. The Community Outreach sponsorship includes:
      
  • Company logo on t-shirts given to Community Outreach attendees. Recognition of sponsorship on Community Outreach transportation. Enhanced recognition       
      
ATTENDEE BAGS
$5,000
         
Put your logo front and center on bags given to all registered attendees to carry at the meeting and beyond.
   
      
  • Company logo on attendee bags.
  • Recognition of sponsorship on the mobile app and meeting collateral.
       
TECHNOLOGY PARTNER
$5,000
               
A great way to keep your company logo in front of attendees during all aspects of the meeting.
       
  • Exclusive sponsorship of the SCABB Annual Meeting mobile app with logo on splash screen.
  • 2 push notifications.
  • Sponsor of the charging station.
  • Recognition of sponsorship on mobile app and meeting collateral
   
       
HYDRATION PARTNER
$5,000
               
Partner with us to help attendees
stay hydrated!
              
  • Your company logo featured on water bottles given to attendees
  • Logo on water station’s throughout the conference areas
  • Recognition of sponsorship on mobile app and meeting collateral.
   
       

SECURED BY:
FCI

      SILVER Sponsorships provide complete meeting exposure with long lasting promotional items to keep your company in front of attendees during and even after the conference (booth not included).
   

Bronze Sponsorships​
MEMBERSHIP MIXER
$3,000
               
Support and attend this high energy networking experience while new and potential members mingle with the leadership of South Central.

   
  • Attendees will receive custom drink tickets with your logo!
  • Recognition of sponsorship on mobile app and meeting collateral.
   
       
EXHIBIT HALL
OPENING RECEPTION
$3,000
                     
Sponsor the much anticipated opening of the Exhibit Hall and a great way to drive traffic to your booth!
          
  • Attendees will receive custom drink tickets with your logo.
  • Cocktail bar placed near your booth.
  • Recognition of sponsorship on mobile app and meeting collateral.
PRESIDENT'S AWARD LUNCHEON
$3,000
                          
Help us celebrate and recognize those who have given so much to our industry and their community.
   
   
       
  • Recognition of sponsorship on mobile app and meeting collateral.
       
      
       

SECURED BY:
Roche

            BRONZE Sponsorships are a great way stretch just beyond the basic booth package and support the meeting without breaking the budget. Sponsorships like these help defray a small portion of meeting costs affording the ability to maintain low attendee registration costs while still creating an overall fun and educational experience for all (booth not included).
    

Industry Workshops
Intended to educate attendees on subjects such as customer implementation of new products or technical presentations on new methods or products, Industry Workshops are a great opportunity to gain the undivided attention of your target audience in a more personal environment. (Must be educational in nature and should not be used as a sales or marketing opportunity).

REGULAR INDUSTRY WORKSHOP—$2,000
Regular workshops will take place on Thursday, May 25th at 1:00pm and 2:15 pm. These workshops include a snack for attendees.

BREAKFAST INDUSTRY WORKSHOP—$3,500
Breakfast workshops will take place on either Friday, May 26th or Saturday, May 27th from 7:00-8:00am. These workshops include breakfast for attendees.
   
Selection criteria include educational content, relevance, duplication with scheduled ENGAGE sessions, and application date.
   

SOLD OUT

If you select the Industry Workshop option on your Exhibiting Sponsor Agreement, we will contact you regarding your content and time slot.

Enhance your Meeting Exposure

PROGRAM ADVERTISING

BEVERAGE BREAKS

(5 sponsorships offered)
$1,000
 
Sponsor will receive recognition of support on meeting mobile app, in printed Final Program and on signage during all beverage breaks.

Advertisements are full-color and camera ready artwork should be submitted in eps, jpg or PDF format.
FULL Page $750.00
8.5 inches wide X 11 inches tall
HALF Page $500.00
4.25 inches wide X 5.5 inches tall
QUARTER Page $275.00
3.5 inches wide X 4.75 inches tall

Camera ready artwork is due by
APRIL 1, 2017

If you don't see a package that meets your budget or marketing goals please reach out!  We'd love to work with you to create a custom package that meets your company's needs.

VENDOR SUPPORTED SCHOLARSHIPS

(Unlimited sponsorships offered)
$385
 
Company, as well as personal, budgets are getting tighter every year. Employers are finding it harder to send employees to educational offerings leaving it up to the individual to fund themselves. You can help bring more attendees to the conference which means more potential clients for yourself!

DIGITAL ADVERTISING


Register Now!
EXHIBITORS
 
Click the button below to complete your online exhibit agreement.  You may choose your booth and sponsorship options now or add them later.
Register
Terms & Agreement
There’s no pretty way to put this - the fine print is a snooze fest!  But it does include important details you’ll need in order to have a smooth and profitable exhibit show.
Booth Assignments - A copy of the floor plan will be available early February 2017.  We will send an e-blast reminding you to log back into your exhibit profile to update your booth choices at that time. Exhibit space will be assigned in the order of receipt of deposit. If there is a conflict, the vendor partner with the longest his­tory of continuous support of the Association will be given priority if the request is received by the deadline for con­tracts which is January 31, 2017. 
SCABB will include a brief description of services offered by exhibitors in the Final Program. To guarantee inclusion in the Final Program, the 35-word description must accompany the contract and arrive by the contract deadline. 
Booth Occupancy Policy - If two or more divisions of the same company wish to exhibit together, they many exhibit under one company name. All Exhibitor personnel badges and Exhibitor Directory listings will be conducted in one name only. The contact person signing the Vendor Support Guide & Exhibitor Prospectus Agreement is deemed the official booth representative and must coordinate all booth activities. Booth Sharing Under One Company - Exhibiting company sharing exhibit­ing booth space, but would like to Exhibit under one company name. This policy applies to all exhibitors who share a common parent company. The parent company must notify SCABB Show Management of all Exhibitors who fall under the same parent company in writing by March 1 prior to the opening of the current year’s show. The company is limited to a maximum of one sharing company for a 10’x10’ booth and a maximum of three sharing companies for island booths 10’ x 20’. At the time of booth reservation, the Exhibiting company will assign a primary booth contact that will receive communications of important deadlines and one primary booth contact that will be able to submit ordering forms. The total booth fee will be split equally per company, unless otherwise requested during the booth reservation process.
 


Terms and Conditions
 
By registering and exhibiting at the 2017 SCABB Annual Meeting you are agreeing to the following terms and conditions.
 

 
Booth Specifications - Booth spaces are 10’ x 10’, and furnished with a 7” x 44” identifica­tion sign, a wastebasket, one draped/skirted table and two chairs. Exhibitors may order, at their own expense, furnishings, utility con­nections and other services using order forms that the decorator will provide in the Exhibitor’s Service Kit. If selecting multiple booths, booth numbers MUST BE in consecutive orders (e.g. 203 & 204, or 304 & 305, etc.) There will be no end caps, walls, partitions, decora­tions, or other obstructions that may be erected which in any way interfere with the view of any other exhibitor. No Exhibit will be per­mitted to span any aisle with ceiling or floor covering. Please note: The Exhibit Hall is fully carpeted.
Exhibitor Services - The official show decorator, will provide Exhibitor Services Kit for this show by mid-April of 2017. Show Management will distribute this kit to all contracted exhibi­tors via their primary contact’s email ad­dress. The kit will contain complete infor­mation on show rules and regulations, installation and dismantling of Exhibits and services such as carpentry, dray­age, signs, carpet, furniture rental, util­ity services and cleaning. The kit will also include other valuable information to assist you in preparing for the show. A decorator service area in the Exhibit Hall will be available to process on-site orders for services.
Freight - Freight is handled through the decorator. Complete shipping instructions will be included in the Exhibitor Services Kit.
Installation and Removal - Exhibit installation must be complete no later than 3:00 pm on Thursday, May 25 and remain open during the show hours. Tear down of Exhibits prior to 5:00 pm on Saturday May 27 is prohibited. The Exhibit Hall will be available for Exhibitor setup as outlined. SCABB meeting management will assign labor to any Exhibitor that is not in the process of being installed by 2:00 pm  Thursday, May 25. Labor charges will apply and will be paid by the Ex­hibitor. The official decorator will be available to install and remove Exhibits. There are certain exclusive contrac­tors with specific responsibilities for services such as electrical, drayage, plumbing and cleaning with which Exhibitors must contract. SCABB reserves the right to deny space to any com­pany whose representation is objectionable to the As­sociation. 
Copyright Laws - Copyright laws forbid the playing of music in any form at the Annual Meeting without paying a fee to, or obtaining the permission of, the composer. Any Exhibitor providing music in an Exhibit booth or hospitality/social event is responsible for obtaining the appropri­ate music licensing for such activities. 
Insurance Liability - If the Exhibitor wishes to insure its property, it must be done so at their own expense. Exhibitors are advised to have a rep­resentative in their booth at all times. The South Cen­tral Association of Blood Banks will provide a secure Exhibit hall during off hours. SCABB will not be responsible for any dam­age or loss of Exhibitors’ property from fire, theft, water or any other cause. SCABB will take rea­sonable measures to protect the property against such loss. It is expressly understood that by signing the Exhibitor/Advertising Agreement the Exhibitor agrees to accept the rules stated herein and will make no claim of any kind against SCABB or any of its officers, agents, servants or employees.  Exhibitors will be fully responsible to pay for any and all damages to property owned by the Hyatt Regency Orlando, its owners or managers, which results from any act or omission of Exhibitor. Exhibitor agrees to defend, indemnify and hold harmless the Hyatt Regency Orlando, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates from any damages or charges resulting from exhibitor’s use of property. Exhibitor’s liability includes all losses, costs, damages or expenses arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or person, including the Exhibitor, its agents, employees and business invitees which arise from or out of the Exhibitor’s occupancy and use of the exhibition premises, the Hyatt Regency Orlando or any part thereof.
Infectious or Dangerous Materials - No Exhibitor shall display or bring onto the premises any substance or material which is bio-hazardous, infec­tious or dangerous to the health, safety or well-being of attendees.
Telephone and Internet Service - Wireless Internet Service will be available in the Exhibit Hall. However, Exhibitors must use their own providers to connect at their own cost. 
Fire Regulations - All materials used in the Exhibit Hall must be non-flammable to conform to the fire regulations of the city. Electrical wiring and equipment installation must conform to appropriate city codes. Material not conforming to such regulations will be removed immediately at the Exhibitor’s expense.
Demonstrations - Adequate space should be available within the confines of the individual Exhibitor’s booth for demonstrations. Infringement on other booths or interference with normal traffic flow is not permitted. 
Non-Contracted Exhibit Space - No person, firm or organization not having contracted with the SCABB Meeting Management for the occupancy of space in the Exhibit Hall will be permitted to display or demonstrate any products, processes or services, solicit orders or distribute advertising materials in the Omni Houston Hotel or Annual Meeting contracted hotels. Any non-compliance with this regu­lation will result in the prompt removal of the offending person and property from the area. 
General Conduct - The Exhibitor is permitted to demonstrate the firm’s equipment and to make formal presentations regarding the product line or service in the booth. “Hard sell” sales tactics are considered inappropriate. Attention getting devices in the form of entertainment or amusement are strictly prohibited. The exhibit hall must be staffed during all open hours. Packing of equipment materials or the Exhibit cannot begin until after 5:00 pm, on Saturday, June 4th. The strike schedule is strictly enforced.
Cancellation & Refund Policy - All cancellations must be made in writing to SCABB Meeting Management. A cancellation fee of 50% of the Exhibitor fee will be assessed for all cancellations received prior to February 25, 2017. Cancellations after February 25, 2017 will receive no refund. Any refunds due to an exhibitor as a result of cancellation will be made within 30 days post show. 
Meeting Cancellation - It is mutually agreed that, in the event of cancellation of the Annual Meeting due to fire, strikes, government regulations or causes that would prevent its scheduled opening or continuance, then and thereupon this agreement shall be terminated. The South Central Association of Blood Banks’ Planning Committee shall determine an equitable basis for the refund of such portion of the exhibitor fees as is possible after consideration of expenditures and commitments already made.
Hospitality Suites/Vendor Demonstrations/Classes - Hospitality suites must be approved by the South Central Association of Blood Banks. Vendor dem­onstrations and/or classes must be presented in the forum of Industry Workshops. See the Industry Workshop details in this guide for specifics on hosting an Industry Workshop. All other demonstrations and/or classes are prohibited. 
Exhibitor’s Participation - Exhibitors are encouraged to attend the educational programs offered at the Annual Meeting. Reg­istration, for a maximum of 2 Exhibit personnel is complimentary and includes educational sessions and social functions of the meeting.
In-Booth Drawings - The Annual Meeting Exhibits Committee will facilitate an "Exhibit Traffic Plan" activity that will include drawings/ give-away at each Exhibitor’s booth. De­tails will be included in your Exhibitor Services Kit.
Hotel Accommodations - Hyatt Regency Orlando, is the headquarter hotel for the 2017 Annual Meeting for the South Central Association of Blood Banks. Confer­ence rates are available to meeting attendees and Exhibitor personnel based on availability. The education sessions and exhibit area are all located at the Hyatt Regency Orlando. 
Booth Personnel Registration - Exhibitors are encouraged to register personnel in advance using the appropriate forms. This allows the South Central Association of Blood Banks’ Central Office to mail meeting information directly to those who will be working the show in addition to planning food & beverage for meeting functions. The Exhibitor Personnel Form must be completed and returned no later than May 2, 2017.
NAME CHANGE & ON-SITE BOOTH PERSONNEL 
REGISTRATION: There will be a $50.00 charge for each booth personnel name badge changed onsite.  Each Exhibiting company receives (2) complimentary booth personnel but they MUST BE REGISTERED IN ADVANCE to avoid the on-site registration fee.